Managing Staff Email Addresses

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Managing Staff Email Addresses (1:15)

The recording of main address details for your staff in Vision 3 is optional, however a valid email address must be recorded in order for your staff to access Tasks.

Checking a Staff Email Address

To check an email address:

  1. From Vision 3 - Management Tools - Control Panel , select File Maintenance - Staff.
  2. Select the member of staff required and select Edit .
  3. Select the Addresses tab, any recorded email addresses display in the Communication Nos pane:

Adding a Staff Email Address

To add an email address:

  1. From Vision 3 - Management Tools - Control Panel , select File Maintenance - Staff.
  2. Select the member of staff required and select Edit .
  3. Select the Addresses tab.
  4. From the Communication Nos section, select Add and the Communication - Add screen displays:

  5. Complete as follows:

    • Contact - Enter the email address required.

      Important - Email addresses must be lower case.

    • Type of Contact - Select Email.
  6. Now select OK to save and close.

Updating a Staff Email Address

To update an existing email address:

  1. From Vision 3 - Management Tools - Control Panel , select File Maintenance - Staff.
  2. Select the member of staff required and select Edit .
  3. Select the Addresses tab.
  4. From the Communication Nos section, highlight the email to update and select Edit.
  5. The Communication - Update screen displays:

    Update the email address as required.

    Important - Email addresses must be lower case.

  6. Finally, select OK to save and close.
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